GLOSSARY OF TERMS

Definition

Creates a new backup definition.

This option is only available from the Backup screen.

Saves a backup definition (including any backup schedule information).

This option is only available from the Backup screen.

Clears any file selection carried out for the specified backup definition.

This option is only available from the Backup screen.

Note: Any changes to a backup definition that have not been saved will be lost

Reinstates the client application screen to the default setting.

This option is available from either the Backup or Restore screens.

Note: Any changes to a backup definition that have not been saved will be lost

Delete a backup definition from the client application.

This option is only available from the Backup screen when a specific backup definition is selected.

Note: This will not delete the backup definition or the associated data from the Depositit server. To delete the backup definition from the server, open the restore screen and select File > Delete from server when a specific backup definition is selected

Provides a link to the Depositit website for any updates to the service.

This option is available from either the Backup or Restore screens. It will be highlighted when an update is available.

Allows for an immediate manual backup of a saved backup definition.

This option is only available from the Backup screen when a specific backup definition is selected.

Select to open the Depositit Progress Meter window to check the status of a scheduled backup.

This option is only available from the Backup screen when a backup is in progress.

Starts the offline help file. This also provides a direct link to the Depositit online help and FAQ's (Frequently Asked Questions).

This option is available from either the Backup or Restore screens.

Set the time and date that you want the automatic backup to commence.

Options include: hours, minutes, day, date and month.

Set the regularity that you want automated backups to occur.

Options include: hourly, daily, weekly, monthly.

Set the number of incremental file versions within a definition to be backed up and retained by Depositit. Allows for multiple versions of the same file to be backed up for future retrieval.

Example:

A standard back up routine could follow a seven-day cycle, starting on a Monday at 18.00

1. The specified files would be backed up on Monday evening.
2. On Tuesday evening at 18.00 the system would automatically check the files within a backup definition specified for any new files or those that may have been changed since Monday.
3. If there are any new or changed files, these will then be backed up and would be kept alongside Monday's original backup.
4. The same procedure would then follow for Wednesday, Thursday, Friday, Saturday and Sunday evenings.
5. All versions of these files would be kept for the defined backup cycle period of seven days.
6. At the beginning of the next week, the preceding Monday's files will be erased and the newest versions will take their place. All files will then be effectively carried forward and the cycle will start again.
7. In this example, a total of seven versions of the specified backup files are retained by Depositit.
8. This routine can be adapted to suit individual methods of working and up to 999 versions of each file could be retained if so required. This is achieved by changing the number in the Backup cycle box. The default setting is 30.
9. The daily cycle backups will appear as a subset of the original backup definition. To view a subset, click on the restore screen and then click on the required backup definition in the restore screen. Any subsets available will then become visible.

Adjusts the status of a backup definition and if it is currently set to occur as scheduled.

Note: The default setting for this option is "Active". A tick indicates that the backup will occur as scheduled. No tick indicates that the backup will not occur.

Definition

Creates a new backup definition.

This option is only available from the Backup screen.

Save an existing backup definition under a different name.

This option is only available from the Backup screen when a specific backup definition is selected.

Saves a backup definition (including any backup schedule information).

This option is only available from the Backup screen.

Delete the backup definition from the software.

This option is only available from the Backup screen when a specific backup definition is selected.

Delete a backup definition from the Depositit server.

This option is only available from the Restore screen when a specific backup definition is selected.

Note: By carrying out this command all data associated with this backup will be erased.

Allows for an immediate manual backup of a saved backup definition.

This option is only available from the Backup screen when a specific backup definition is selected.

Select to open the Depositit Progress Meter window to check the status of a scheduled backup.

This option is only available from the Backup screen when a backup is in progress.

Closes the client application.

Note: Providing the computer is switched on all scheduled backups will still occur regardless of the status of the application.

Adjust the status of a backup definition and if it is currently set to occur as scheduled

This option is only available from the Backup screen when a specific backup definition is selected.

Note: The default setting for this option is "Active". A tick indicates that the backup will occur as scheduled. No tick indicates that the backup will not occur as scheduled.

Clears any file selection carried out for the specified backup definition.

This option is only available from the Backup screen.

Refreshes the client application screen.

This option is available from either the Backup or Restore screens.

Select to toggle the toolbar on or off.

This option is available from either the Backup or Restore screens.

Select to receive an automated email sent by Depositit after each backup.

This option is only available from the Backup screen when a specific backup definition is selected.

Note: The default setting for this option is set to receive an email confirmation. To verify the status of this setting, select Options and note if there is a tick next to "Send confirmation email".

Select to receive a digital reciept from Depositit after each backup.

The digital receipt lists all the files that have been backed up for a particular definition. This option is only available from the Backup screen when a specific backup definition is selected.

Note:This is not switched on by default. To verify the status of this setting, select Options and note if there is a tick next to "Send digital receipt".

Select to set password requirement prior to restoring files from Depositit.

If it is just yourself or trusted sources using your computer then you can take the password off by selecting this option.

Note: If you retain this option remember that this is the same password you setup during your Depositit account registration.

Starts the offline help file. This also provides a direct link to the Depositit online help and FAQ's (Frequently Asked Questions).

This option is available from either the Backup or Restore screens.

This will direct you to the Depositit website to download and run the Interactive Training System.

This option is available from either the Backup or Restore screens.

Provides the "About Depositit" screen detailing the version of the Depositit software currently being used.